What is an authorised person?
An authorised person in relation to a HCDG licence is:
- the licensee
- each person named in the security plan as an authorised person with unsupervised access to HCDG
- a person who holds a HCDG permit.
What to include in the security plan
Your security plan should address each of the following:
- Precautions to ensure HCDG is secure for the entire journey
- Names of all authorised persons holding a permit that authorises unsupervised access to HCDG
- Procedures for amending the security plan by adding names of new authorised persons or removing the names of existing authorised persons
- Procedures for instructing those who have access to, or who use or handle, HCDG on the security plan procedures
- A designated person responsible for maintaining the security plan
- A system for recording details and reconciling incoming and outgoing quantities of HCDG
- The procedures for reporting any theft, attempted theft or unexplained loss, or any other security incident involving HCDG to authorities
- Name and contact details of any sub-contractor(s)
- The precautions in place to ensure that HCDG is only loaded from a person who is authorised to supply the HCDG and that it is delivered to a person who is authorised to be supplied with the HCDG
- The precautions in place to ensure that if HCDG is temporarily stored during the loading or transport process, it is kept in a secure store identified in the security plan
- The precautions in place to ensure that HCDG is transported at all times under lock and key or under constant surveillance
- Procedures for undertaking sealing of HCDG if required by the security plan and for regular assessments of sealing procedures to monitor their effectiveness
- The system to monitor the location of the consignment during transportation and to instruct workers in emergency procedures
- Systems and procedures in place to record:
- persons authorised to drive vehicles transporting HCDG by road
- the vehicles used for transporting HCDG by road or rail on which seals can be fitted to detect entry to the vehicle
- that HCDG is only delivered to authorised persons
- details of consignments by road or rail including:
- seal numbers and any changes in seals necessary for part deliveries
- accurate weight measurement or other reconciliation of all HCDG at loading and unloading, for example, the number of bags
- confirmation on a load-by-load basis of whether the load was delivered with all seals and locks intact
- a system to ensure that returns of HCDG are accurately documented and appropriately accounted for.
- Protocols in place to refuse loading of any vehicle that is not included in the record of vehicles used for transporting HCDG
- When HCDG is being transported by road, the procedures in place to ensure that the vehicle is not left unattended unless:
- the vehicle is left in a secure site
- the HCDG is under lock and key
- the relevant locks are sealed with numbered seals to assist in the detection of theft or attempted theft.
- When HCDG is being transported by rail, the procedures in place to ensure that unless HCDG are under constant supervision:
- they are transported in locked container units or in locked rail cars
- all openings to the containers or cars are sealed with substantial tamper-proof seals that require forceful breakage to enter the container or car
- consignments have a schedule whereby the location of the container or car is continually monitored for the duration of the transport
- When HCDG is being transported by rail the procedures in place to ensure that unless the HCDG are under constant supervision, an authorised person is present at the dispatch and receipt of HCDG, and when containers need to be opened before they reach their destination.