Gym and swimming memberships policy

Guidelines for providing gym and swimming memberships for injured workers.

Date last updated

Tuesday 14 Jul 2020

Industries and topics
  • Service provider

What WorkSafe will pay for

The WorkSafe Agent (the Agent) can pay the reasonable costs of gym and/or swimming memberships when required for rehabilitation and functional restoration following a work-related injury. Once a worker's functional condition has stabilised, ongoing gym and/or swimming memberships can be helpful in maintaining general health and fitness, but will no longer be funded by the Agent.

The Agent can pay the reasonable costs associated with providing an injured worker with an appropriate program to follow for the injured worker to complete independently.

Initial Gym and/or swimming membership 

To consider paying the reasonable costs of a three month gym and/or swimming membership, the Agent requires:

  • A completed three month gym/swim membership request form from the treating practitioner, including the injured worker's rehabilitation goals and baseline functional outcome measures

    Download the request form

    The Agent may contact the referrer for further information about the request.

    Subsequent gym and/or swimming memberships

    To consider paying the reasonable costs of a subsequent three month gym and/or swimming membership, the Agent requires from the treating practitioner (in addition to the membership request form):

    • Demonstration of progress against functional outcome measures over the course of the previous membership
      • Records of attendance for the previous membership.

        Once a worker's functional condition has stabilised, as demonstrated by stable scores from serial functional outcome measures, the program will become one of maintenance and the worker will be responsible for self-funding any ongoing or future memberships.

        The Agent will consider paying for assistance for a worker to attend a gym and/or swimming membership when required due to their work-related injury or illness in accordance with the Attendant care policy.

         

        Definitions (in this policy)

        Guidelines

        When will the Agent respond to a request?

        Within 10 working days of receiving the request, the Agent will advise whether:

        • the request has been approved
          • the request has been denied, or
            • further information is required to make a decision.

              Where further information is required, the Agent will advise whether the request has been approved or denied within 10 working days of receiving the additional information.

              What are WorkSafe's invoice requirements?

              Refer to the How to Invoice WorkSafe guidelines.

              What fees are payable for gym and/or swimming memberships?

              The Agent will not pay more than the facility's published rate for a three month membership and can pay the reasonable fees for a gym and/or swimming membership up to the maximum amount as specified in the WorkSafe Fee Schedule for Gym and Swimming Memberships.

              In relation to gym and/or swimming memberships, what won't the Agent pay for?

              The Agent will not pay for:

              • memberships or services for a person other than the worker
                • memberships or services requested by an exercise physiologist
                  • extra services offered by the facility, such as spa or sauna or yoga classes
                    • WorkSafe specific rates where there is a margin between the published rate available to the general public and the rate available to WorkSafe. WorkSafe will only pay the rate available to the general public.
                      • casual pilates/gym and swim sessions concurrently or in isolation, except where casual swim sessions are required as part of a supervised hydrotherapy program provided by a physiotherapist at a third party swimming centre
                        • personal trainers
                          • a gym and/or pool membership chosen by a worker because it offers extra services when there is a standard gym available – the worker is responsible for funding the difference in cost in such a case
                            • services where the costs are not considered reasonable
                              • a gym and/or swimming membership for the purposes of maintaining physical fitness once rehabilitation goals have been achieved
                                • gym attire, swimming costumes or addition equipment
                                  • more than one gym and/or swimming membership at the same time
                                    • treatment or services subcontracted to or provided by a non-registered provider
                                      • fees associated with cancellation or non-attendance
                                        • treatment or services provided outside Australia without prior written approval from the Agent

                                          Further information

                                          Related pages