Advice for managing major events safely

What it contains

This document advises major event organisers, venue owners and suppliers how to manage risks by coordinating safety planning. It outlines:

• the occupational health and safety duties of event organisers
• how to use a risk management approach for event safety planning
• the role the senior leaders in influencing the success of safety planning
• how to develop an event safety management system (SMS)
• how to monitor the SMS before, during and after the event
• ways to review safety performance

At the end of the document, there are extra documents to help plan safety at major events. This includes:

• examples of hazards
• Victorian legislation relating to events
• a semi-quantitative risk assessment
• a self-audit questions checklist
• a table of contents for an event SMS
• examples of establishing context, an event safety plan, an event SMS
• a job safety analysis and job safety analysis worksheet
• an example of an event safety policy and safety system elements
• a case study example of a bow tie diagram
• information about crowd density and safety amusement rides
• information about electrical safety for shows
• information about safe use of temporary gas installations for catering